Rule 25.99.99.M4, all acquisitions of vehicles must be processed through
the Transportation Services Transportation Center in order to meet state reporting
requirements. Texas A&M University vehicles will not be purchased by, nor titled
to, individual departments unless the Transportation Center determines that a special
need exists. Special needs are:
- the vehicle(s) will be used on a continuing basis outside of the Bryan/College Station
- the vehicle is a heavy off-the-road model,
- or the vehicle must be modified or equipped to the extent that use for any other
purpose would be impractical.
To determine if a special need exists, departments should send a written request, showing justification for the special need, to Transportation Services. Following review, Transportation Services will forward the request to the Department of Procurement Services for submittal to the Associate Vice President for Finance for approval.
It is the responsibility of Transportation Center to provide vehicles for departments
for long term rental. Departments interested in long-term rental of vehicles should
call (979) 845-5846. All TAMU vehicles will be processed through the Transportation
Center and procured by Purchasing and Stores Department.
Long-term Rental Procurement
If a vehicle is not available, Transportation Center will order a vehicle. Transportation
Center will utilize the Texas Building and Procurement Commissions State Contract
published in the fall of each year. Departments should plan and anticipate their
vehicle needs one year in advance. In the event a specific need cannot be met utilizing
the state contract, a bid process will be initiated by Purchasing and Stores.
The Transportation Center is responsible for determining when a vehicle should be
replaced. Once a decision is made to replace a vehicle, Transportation Center will
contact the department to determine if they want a replacement vehicle.