Charter Buses are an auxiliary service to the Texas A&M University shuttle bus system. These buses are available in limited numbers to University departments and approved student organizations for in town and out of town trips to camps or retreats. Buses can seat 35 passengers each, and some buses are handicap accessible.

* 3 hour minimum charge per bus per day
** Available to official student organizations only; extremely limited availability on case by case basis; group will be invoiced the higher of either the hourly or mileage rate

There is a $75 late fee if not booked at least 2 weeks in advance. The Charter Service Policy below will provide additional details.

Texas A&M University Transportation Services Transit provides charters as an auxiliary service. This service is provided on a limited basis and in combination with the availability of resources. Under certain conditions, Transit may provide service to organizations that are not directly affiliated with Texas A&M University organizations. A non-affiliated organization may request charter services from Transit provided the following criteria apply:

1. The organization applying for service is affiliated with the cities of Bryan or College Station, the local school districts, or is another governmental agency.
2. A commercial vendor is not readily available to provide service. Texas A&M University Transportation Services Transit will not be in competition with another service provider.
3. The organization agrees to pay in full the amount billed for services rendered.

If your organization meets the above criteria, please read and agree to the statement below to complete the Charter Request Form. The information gathered on the form will be used to determine if Transit may provide service to your organization. Notice of approval or denial will be given upon review of the information.

To the extent allowable by law, your organization agrees to indemnify and hold harmless The Texas A∓M University System and any of its components, officers or employees from any claim, demand, or suit whatsoever, whether based upon personal injury, including death, or property damage, or otherwise, which relate in any way to services provided by Transportation Services. By clicking the button below, Requestor warrants that Requestor has authority to bind the Organization to the agreement.

Charter Service Policy

The Transit area of Transportation Services offers charter services in support of the educational, research, and business functions of Texas A&M University. Buses may be chartered by departments, officials, affiliated social organizations, affiliates of the cities of Bryan and College Station, school districts, or other governmental agencies. Approval for chartering organizations is at the discretion of Transportation Services management and upon the availability of vehicles and personnel.

Buses are available with capacity for 35 passengers. Several of our buses are handicap accessible; this service is available upon request. Our buses are air-conditioned but not restroom equipped.

The charter rates will differ for affiliates and non-affiliates as well as between local and out-of-town charters. These rates will be charged if the bus is in motion or sitting still, and includes the driver, fuel, and mileage. Several pick ups may be spread out over the day, however, if there is not enough time in between pick ups for the bus to be used for other needs, the initial chartering group will pay for the lost time. A representative for the chartering department must be on the bus. Charters lasting more than 24 hours will be charged for a minimum of 16 hours of use each day. If the bus is exceptionally dirty when returned, an additional cleaning fee will be assessed. In accordance with University policy, no alcohol or tobacco products will be allowed on the buses. All charters are to be arranged through the Transportation Services charter representative who may be reached in the following ways:

Charters must be booked a minimum of two weeks in advance. A $75 late fee will be added to all charters booked less than two weeks in advance. Because of the difficulty in projecting labor and bus availability, charter requests will not be taken more than 3 months in advance of the date the charter is needed. Booking a charter includes providing a full and finalized schedule. Changes made less than one week in advance will not be guaranteed. All changes must be confirmed through the Transportation Services charter representative. Transportation Services will not accept charter requests received with less than seventy-two hours notice. This policy will help ensure our ability to fulfill requests.

There is no charge for charters canceled 24 hours prior to departure time. It is the chartering group’s responsibility to call and cancel the charter with the Transportation Services charter representative. There will be no exceptions. Chartering groups canceling less than 24 hours prior to departure time will be charged a 3-hour minimum.