* Please read all of the following information and click the button at the bottom
of the page to continue to the form. *
Texas A&M University Transportation Services Transit provides charters as an
auxiliary service. Limited charter services are available to University departments
and approved student organizations for in town trips and to certain camps or retreats.
Buses can seat 35 passengers and all are handicap accessible.
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Local *
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Out-of-Town **
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Affiliates
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$80/hour
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$80/hour or $2.50/mile
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Non-affiliates
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$100/hour
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* 3 hour minimum charge per bus per day
** Only available to official student organizations or departments; extremely limited
availability on case by case basis; group will be invoiced the higher of either
the hourly or mileage rate
A $75 late fee will be assessed for all charters booked less than 2 weeks in
advance. Transportation Services will not accept charter requests received
with less than seventy-two hours notice. Please read the Charter Service Policy
below for additional details.
This service is provided on a limited basis and in combination with the availability
of resources. Under certain conditions, Transit may provide service to organizations
that are not directly affiliated with Texas A&M University organizations. A
non-affiliated organization may be considered for charter services provided the
following criteria apply:
- The organization applying for service is affiliated with the cities of Bryan or
College Station, the local school districts, or is another governmental agency.
- A commercial vendor is not readily available to provide service. Texas A&M University
Transportation Services Transit will not be in competition with another service
provider.
- The organization agrees to pay, in full, the amount billed for services rendered.
The decision to provide or deny charter services is solely at the discretion of
Transportation Services management.
If your organization meets the above criteria, please read and agree to the statement
below to complete the Charter Request Form. The information gathered on the form
will be used to determine if Transit is able to provide service to your organization
at the times/dates requested. Notice of approval or denial will be given upon review
of the information.
To the extent allowable by law, your organization agrees to indemnify and hold harmless
The Texas A&M University System and any of its components, officers or employees
from any claim, demand, or suit whatsoever, whether based upon personal injury,
including death, or property damage, or otherwise, which relate in any way to services
provided by Transportation Services. By clicking the button below, Requestor warrants
that Requestor has authority to bind the Organization to the agreement.
Charter Service Policy
Transit's primary mission is to support the teaching, research, and business functions
of Texas A&M University by providing fixed route services on campus and to a
number of residential areas in the Bryan/College Station area. The fixed route system
is funded entirely through a mandatory student fee. Providing charter services is
a secondary function of Transit and will not be operated if doing so has a negative
impact on our fixed route system. Because our drivers are primarily students, we
are usually unable to accept charter requests where the buses need to operate out
of town, all day, late at night, or very early in the morning (before 6 a.m.) when
regular classes are in session.
Buses have a seating capacity of 35, are air-conditioned, but are not restroom equipped.
Charter charges begin accruing 20 minutes before the first pick-up time and end
upon arrival back at the bus garage. These rates will be charged if the bus is in
motion or sitting still, and includes the driver, fuel, and mileage. In accordance
with University policy, no alcohol or tobacco products will be allowed on the buses.
All charters are to be arranged through the Transit supervisors who may be reached
in the following ways:
Explanation of Fees
Late Fee
To better help us plan our bus and driver resources and serve as many people as
possible, charters should be booked at least four to eight weeks in advance. A $75
late fee will be added to all charters booked less than two weeks in advance. Transportation
Services will not accept charter requests received with less than 72 hours notice.
Because of the difficulty in projecting labor and bus availability, requests will
not be taken more than 90 days in advance of the date the charter is needed.
Cancellation Fee
Booking a charter includes providing a complete, finalized schedule. Failure to
provide a final schedule less than two weeks in advance could result in the cancellation
of the charter. Because we guarantee our drivers a two hour minimum when they sign
up to drive the charter, a $75 cancellation fee (per bus effective 8/1/2009)
will be charged for any charter cancelled less than 7 calendar days before the first
scheduled pick-up time.
Change Fee
Changes to charter (locations or start and/or end times of more than 15 minutes)
less than 7 calendar days before the first scheduled pick up time will result in
a $75 late change fee and could result in the cancellation of the charter if the
drivers or equipment are not available at the requested times. All changes must
be confirmed in writing through the Transit supervisors.
Cleaning Fee
If the bus is exceptionally dirty when returned, an additional cleaning fee (minimum
of $100) will be assessed.
Charter charges are calculated as follows:
Example 1 - You want your group picked up at 10 a.m. and the bus
will shuttle passengers back and forth until 1:30 p.m. It takes the driver 15 minutes
to return to the garage. Charges begin at 9:40 a.m. and end at 1:45 p.m. Charter
time is 4 hours and 5 minutes. Time is rounded down to 4 hours so invoice will total
$320.00. (4 hours X $80/hour)
Example 2 - You want your group picked up at 10 a.m. and the bus
will shuttle passengers back and forth until 2:00 p.m. It takes the driver 18 minutes
to return to the garage. Charges begin at 9:40 a.m. and end at 2:18 p.m. Charter
time is 4 hours and 38 minutes. Time is rounded up to 4 hours and 45 minutes so
invoice will total $380.00. (4 hours X $80/hour = $320 plus $60 for the 3/4 hour)
