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Administrative Associate V

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Posting Number R-014080
Job Type Full-Time
Department Transportation Services
Major/Essential Duties of Job Coordinates daily visitor parking requests for departments and organizations. Makes arrangements for all guests on campus. Prepares parking credentials as applicable. Ensures the permits are entered into the system to bill customers appropriately. May attend meetings with customers to facilitate the coordination of these services. Contact for coordinators of visiting dignitaries, special events and conferences. Attends meetings as requested by Assistant Manager. Prepares parking and transportation services for events with organizers, Transportation Services staff, and other university support departments. Works with the Assistant Manager to resolve complex issues related to the coordination of these services. Responsible for the billing of these services. Coordinates with management to relay information regarding scheduled events to be placed or updated on web site. Makes recommendations for cost effective parking/transportation packages and for process improvements. Compiles data to prepare correspondence, forms, reports or other documents. Responsible for coordinating the arrangements for fun runs as it relates to routes, parking control devices, etc. Responsible for creating/updating forms, checking equipment in/out and billing through the system. Meets with customers to determine needs and approve requests. Communicates plans and coordinates resources needed to various units within the department. Responsible for coordinating RV reservations for campus. First point of contact for customers in making reservations, as well as providing information on the amenities related to RV parking on campus. Responsible for the billing of RV reservations and answering related questions from customers. Maintains calendar for reservations of events and RVs at multiple locations throughout campus. During football season, the number of RV lots increases to five. Responsible for weekly billing for services provided. Enters permits into system for tracking and billing purposes. Completes, tracks and distributes all necessary paperwork and billing documents for parking credentials. Serves as a back up to other members of the unit during absences. Responsible for supervision of staff during special events when needed. This includes home football games. Serves on departmental committees.
Occasional Duties
Required Education and Experience Required Education and Experience: •High School graduation or any equivalent combination of education and experience. •Five years of related experience in general office or clerical work. Required Licenses: •Valid driver license. Must be able to obtain State of Texas class "C" vehicle driver license within 30 days of employment. Required Knowledge, Skills and Abilities: •Working knowledge of spreadsheet and word processing software programs. Keyboarding skills. •Interpersonal and communication skills. •Ability to multi-task and work cooperatively with others. Other Requirements: •Ability to identify work priorities; good organization and time management skills; adept at written and oral communication; customer-service oriented. •Required to work some nights, weekends and holidays.
Preferred Education and Experience Preferred Education and Experience: •Bachelors degree. •Nine years of experience in general office or clerical work, including previous supervisory experience. Working knowledge of the University and facilities. Preferred Certification: •Certified Administrative Professional (CAP)
Comments to Applicants Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. If you currently work for the A&M System, you must apply through Workday as an 'Internal Candidate'.
Salary $ 14.53-$18.57
Pay Basis Hourly
Position Type Budgeted - benefits eligible
Location College Station, TX
Security Sensitive(Employment in a position designated as security sensitive will be contingent on the results of a criminal background check at the point of hire.) No
Is this position restricted by the Patriot Act? No
Is this position D.O.T. regulated? No
EEO/AA Statement Texas A&M University is an equal opportunity, affirmative action employer committed to diversity.
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